HMS Andromeda Association Privacy Policy

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The HMS Andromeda Association takes your privacy seriously. This policy explains what personal information we collect, why we collect it, and how we protect it. It is written in plain English because we believe you should be able to understand exactly what we do with your data.

The HMS Andromeda Association is a voluntary membership organisation for those who served on HMS Andromeda (F57), their families, and supporters. The Association committee acts as the Data Controller for any personal information we hold.

Contact: [Association email address]

When you join the Association, we collect:

• Your name

• Your email address

• Your membership type (Full or Associate)

• Your years of service on board (Full Members only)

• Your rank or rate (only if you choose to provide it)

When you contact us, we collect:

• Your name and email address (so we can reply to you)

• The content of your message

When you submit photographs or stories, we collect:

• The content you submit

• Your name and service details (for attribution)

We do not collect your home address, telephone number, date of birth, or any financial information through this website.

We use your information solely for the purposes of running the Association:

• To maintain a register of members

• To communicate with you about reunions, events, and Association news

• To respond to your enquiries

• To publish photographs and stories on the website and social media (with your consent)

We will never sell, rent, or share your personal information with any third party for commercial purposes.

We process your data on the following legal bases under the UK General Data Protection Regulation (UK GDPR):

• Legitimate Interest: Maintaining membership records and communicating about Association activities is necessary for the Association to function.

• Consent: Where we publish your name, photographs, or stories on the website or social media, we do so with your explicit consent. You can withdraw this consent at any time.

Your data is stored securely. Access is limited to committee members who need it for Association purposes. We use a secure, encrypted website (HTTPS). We do not store any data that we don’t need.

We retain your membership data for as long as you remain a member. If you leave the Association or ask us to remove your data, we will do so within 30 days. Contact form messages are retained only as long as necessary to deal with your enquiry.

Under UK data protection law, you have the right to:

• Access the personal data we hold about you

• Ask us to correct any inaccurate data

• Ask us to delete your data

• Withdraw your consent at any time

• Object to how we use your data

• Make a complaint to the Information Commissioner’s Office (ICO) if you are unhappy with how we handle your data

To exercise any of these rights, please contact us at [Association email address]. We will respond within 30 days.

This website uses only essential cookies that are necessary for the site to function. We do not use advertising cookies or third-party tracking cookies. If we use any analytics to understand how many people visit the site, this data is anonymised and cannot identify you personally.

If we make significant changes to this policy, we will notify members by email and update this page. This policy was last updated in [month/year].

If you have any questions about this privacy policy or how we handle your data, please contact us at [Association email address].